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KYOCERA Fineceramics Europe GmbH

Privacy and Cookie Policy

 

This Privacy Policy describes how KYOCERA Fineceramics Europe GmbH (hereinafter: KYOCERA) processes personal data (see also definition in Part D, I. ) when you use its websites. It also explains the choices you have regarding your personal data ("your rights") and how you can contact us.

Within the scope of our responsibility under data protection law, additional obligations have been imposed on us by the entry into force of the EU General Data Protection Regulation (Regulation (EU) 2016/679; hereinafter: "GDPR") in order to ensure the protection of personal data of the data subject (we also refer to you as data subject hereinafter as "customer", "user", "you", "you" or "data subject").

Insofar as we decide either alone or jointly with others on the purposes and means of data processing, this includes above all the obligation to inform you transparently about the nature, scope, purpose, duration and legal basis of the processing (cf. Art. 13 and 14 DS-GVO). With this declaration (hereinafter: "data protection notice"), we inform you about the manner in which your personal data is processed by us.

Our data protection notices have a modular structure. They consist of a general part for all processing of personal data and processing situations that come into play every time a website is called up (A - General) and a special part, the content of which only relates to the processing situation specified there with the designation of the respective offer or product, in particular the visit to websites specified in more detail here (B - Visit to and use of our Internet offers / social media; C - Cookie policy; D - Data protection declaration for business partners and interested parties; E - Information for applicants; F - Webshop; G - Competitions).

In order to be able to find the parts that are relevant to you, please refer to the following overview for the subdivision of the data protection notices:

Part A

General

This part is always relevant for you.

Part B

Internet offerings and social media

This section is relevant for you if you use our German website, including our social media presence.

Part C

Cookie Policy

This part is always relevant for you.

Part D

Business partners and interested parties

This part is relevant for you if you want to work with us as a service provider, supplier or similar partner,

are already in an ongoing business relationship with us or have been in the past.

Part E

Applicants

This part is relevant for you if you apply for employment as an employee or trainee with us.

Part F

Webshop

This part is relevant for you if you use our webshop.

Part G

Raffles

This section is relevant to you if you enter a competition or prize draw offered by us.

 

Part A

General

 

I. Who is responsible and how can I contact the Data Protection Officer?

The responsible person within the meaning of the DSGVO is

 

KYOCERA Fineceramics Europe GmbH

Steinzeugstraße 92

68229 Mannheim

Tel.: +49 (0)621 - 40547-300

 

info@kyocera-fineceramics.de

Commercial register number: HRB 734232, Mannheim Local Court

 

Managing Directors: Dr Carsten Rußner, Armin Kayser, Kazuhiko Mishima

 

If you have any questions about the processing of your personal data by us or about data protection in general, please contact the data protection officer as follows:

 

KYOCERA Fineceramics Europe GmbH Data Protection Officer

 

Mr Richard Büsker

Steinzeugstraße 92

68229 Mannheim

E-mail: datenschutz(at)kyocera-fineceramics.de

 

II. Your rights as a data subject

 

Every data subject has the following rights:

 

  • Right of access (Art. 15 GDPR)
  • Right to rectification of inaccurate data (Art. 16 DSGVO)
  • Right to erasure or a right to be "forgotten" (Art. 17 GDPR)
  • Right to restrict the processing of personal data (Art. 18 DSGVO)
  • Right to data portability (Art. 20 GDPR).

 

You may object to the processing of personal data for advertising purposes, including an analysis of customer data for advertising purposes, at any time without giving reasons.

 

In addition, the data subject also has a general right of objection (cf. Art. 21 (1) DSGVO). In this case, the objection to data processing must be justified. If data processing is based on consent, your consent can be revoked at any time with effect for the future.

 

The easiest way to exercise your data subject rights is to contact datenschutz@kyocera-fineceramics.de. In addition, you have the right to lodge a complaint with the data protection supervisory authority responsible for you.

 

The contact details of the supervisory authority responsible for our company's registered office are:

 

The State Commissioner for Data Protection and Freedom of Information of Baden-Württemberg

Home address:

Königstrasse 10 a

70173 Stuttgart

Postal address:

PO Box 10 29 32

70025 Stuttgart

Tel.: 0711/615541-0

FAX: 0711/615541-15

E-mail: poststelle@lfdi.bwl.de

 

 

Part B

Visit and use of our internet offers / social media

 

In the following, we would like to give you an overview of how we ensure the protection of your personal data when you visit our website and which types of personal data we process for which purposes and to what extent.

 

  1. Special notes on the internet offer
  1. External hosting

Our web server is operated by the company bitzinger GmbH. The personal data you transmit when visiting our website is therefore processed on our behalf by the company Bitzinger GmbH.

 

Contact details:

Name of processor: bitzinger GmbH

Postal address: Ossecker Str. 174, 95030 Hof

E-mail: info@bitzinger.de

 

The personal data collected on this website is stored on the hoster's servers. This may include, but is not limited to, IP addresses, contact requests, meta and communication data, contractual data, contact details, names, website accesses and other data generated via a website.

 

The hoster is used for the purpose of fulfilling the contract with our potential and existing customers (Art. 6 para. 1 b DSGVO) and in the interest of a secure, fast and efficient provision of our online offer by a professional provider (Art. 6 para. 1 f DSGVO).

 

Our hoster will only process your data to the extent that this is necessary for the fulfilment of its service obligations and will follow our instructions with regard to this data.

 

In order to ensure data protection-compliant processing, we have concluded an order processing contract with our hoster.

 

  1. Logging

When you access this or other Internet pages, you transmit data to the web server via your Internet browser. The following data is recorded during an ongoing connection for communication between your internet browser and our web server:

 

         -IP address

-directory   protection user

         -Date

         -time

-visited       pages

         -Protocols

         -Status code

         -data set

-        Referrer

-User          Agent

-called        host name

 

 

The access logs of the web servers record which page requests have taken place and when.

 

The IP addresses are stored anonymously. For this purpose, the last three digits are removed, i.e. 127.0.0.1 becomes 127.0.0.*. IPv6 addresses are also anonymised. The anonymised IP addresses are retained for 60 days. Details of the directory protection user used are anonymised after one day.

 

Error logs, which record faulty page views, are deleted after seven days. In addition to the error messages, these contain the accessing IP address and, depending on the error, the accessed website.

 

The mail logs for sending emails from the web environment are anonymised after one day and then retained for 60 days. During anonymisation, all data on the sender/recipient etc. is removed. Only the data on the time of sending and the information on how the email was processed are retained (queue ID or not sent).

Mail logs for sending via the mail server are deleted after four weeks. The longer retention period is necessary to ensure the functionality of the mail services and to combat spam.

 

This data is not merged with other data sources.

 

The collection of this data is based on Art. 6 para. 1 lit. f DSGVO. The website operator has a legitimate interest in the technically error-free presentation and optimisation of its website - for this purpose, the server log files must be collected.

 

  1.  Processing of data when accessing our website - log files

 

When you visit our website, information of a general nature is automatically collected. This information (server log files) includes, for example, the type of web browser, the operating system used, the domain name of your internet service provider and similar. In addition, the IP address is transmitted and used to access the service you have requested. This information is technically necessary in order to correctly deliver the content of web pages requested by you and is mandatory when using the Internet.

 

According to our IT security concept, the resulting log file data is generally stored for a period of 30 days in order to be able to detect and analyse any attacks against our website. The legal basis for the data processing is Art. 6 para. 1 p. 1 lit. f DSGVO.

 

We also use contracted, carefully selected and controlled service providers outside the EU. To ensure the adequacy of the level of data protection, we have agreed the standard contractual clauses of the EU Commission with these service providers, unless the Commission has determined by decision the equivalence of the level of data protection in the recipient country or the exemptions of Art. 49 GDPR are applicable.

 

  1. Processing of data when using the website - Your requests

 

If you send us an enquiry by e-mail or via the contact form, we collect the data you provide for the purpose of processing and responding to your request. We store your enquiry for a period of up to two years for verification purposes. Depending on the nature of your enquiry, a longer storage period may apply; we provide information on this in the respective purposes of processing. Legal basis for data processing Art. 6 para. 1 sentence 1 letter f DSGVO.

 

  1. Notes on ensuring data security

 

We take technical and operational security precautions on our sites to protect the personal data we store from access by third parties, loss or misuse and to enable secure data transfer.

 

We must point out that, due to the structure of the Internet, unauthorised access to data by third parties may occur. It is therefore also your responsibility to protect your data against misuse by encrypting it or in any other way. Without appropriate protective measures, unencrypted data in particular, even if transmitted by e-mail, can be read by third parties.

 

  1.  Integration of external services / social media

 

1. integration of YouTube videos on our website

 

On individual websites, we have integrated YouTube videos that are stored on http://www.youtube.com and can be played directly from our website. The legal basis for the data processing is Art. 6 para. 1 sentence 1 letter f DSGVO. These videos are integrated in "extended data protection mode", i.e. no data about you as a user is transmitted to YouTube if you do not play the videos. Only when you play the videos will the data mentioned below be transmitted. If you decide to play an embedded video, the data described below will be transferred to YouTube, over which we have no control. By playing an embedded video, YouTube receives the information that you have accessed the corresponding page of our website and further data described below, but we have no knowledge of the extent of this. This occurs regardless of whether YouTube provides a user account via which you are logged in or whether no user account exists. If you are logged in to YouTube, your data will be directly assigned to your account. If you do not want your data to be associated with your YouTube profile, you must log out before activating the button. YouTube stores your data as usage profiles and uses them for the purposes of advertising, market research and/or designing its website in line with requirements. In particular, such an evaluation may be carried out (even for users who are not logged in) to provide needs-based advertising and to inform other YouTube users about your activities on our website. You have the right to object to the creation of these user profiles, and we recommend that you contact YouTube directly to exercise this right.

 

YouTube is responsible under data protection law for the data processed by YouTube. For more information on the purpose and scope of data collection and processing, please refer to YouTube's privacy policy. There you will find further information on your rights and setting options for protecting your privacy: YouTube has made a commitment to us to process personal data in compliance with the legal provisions of the GDPR.

 

2. KYOCERA profiles on social networks

 

KYOCERA continues to use various other presences in so-called social media platforms. We currently operate these presences with the following providers:

 

We use the technical platform and services of the providers for these information services. We would like to point out that you use our appearances on social media platforms and their functions on your own responsibility. This applies in particular to the use of interactive functions (e.g. commenting, sharing, rating). When you visit our websites, the providers of the social media platforms collect, among other things, your IP address and other information that is stored in the form of cookies on your terminal device. This information is used to provide us, as the operator of the accounts, with statistical information about the interaction with us.

 

The providers have made a commitment to us to assume primary responsibility under the GDPR for the processing of this data, to fulfil all obligations under the GDPR with regard to this data and to provide the data subjects with the essence of this commitment. This data processing serves our (and your) legitimate interest in improving the user experience when visiting our social media presence in line with the target group. The legal basis for the data processing is therefore Art. 6 para. 1 lit. f) DS-GVO. In addition, the social media providers use so-called cookies, which are stored on your end device when you visit our fan page, even if you do not have your own profile of the respective social media provider or are not logged into it during your visit to our fan page. These cookies allow the respective social media providers to create user profiles based on your preferences and interests and to show you advertising tailored to these (within and outside the respective social media platform). Cookies remain on your end device until you delete them. For details, please refer to the privacy policy of the respective social media provider.

 

If you use our profiles on social networks to contact us (e.g. by creating your own posts, responding to one of our posts or by sending us private messages), the data you provide us with will be processed by us solely for the purpose of contacting you. The legal basis for the collection of data is thus Art. 6 para. 1 lit. a) and b) DS-GVO. We delete stored data after 14 months, as soon as their storage is no longer necessary or you request us to delete them; in the case of statutory retention obligations, we limit the processing of the stored data accordingly.

 

We, as the provider of the information service, also only process the data from your use of our service that you provide to us and that requires interaction. For example, if you ask a question that we can only answer by email, we will store your information in accordance with the general principles of our data processing, which we describe in this privacy policy. The legal basis for processing your data on the social media platform is Art. 6 para. 1 p. 1 lit. f DSGVO.

 

To exercise your data protection rights, you can contact both us or the provider of the social media platform. Insofar as one party is not responsible for responding or must receive the information from the other party, we or the provider will then forward your request to the respective partner. Please contact the operator of the social media platform directly for questions about profiling, processing of your data when using the website. For questions about the processing of your interaction with us on our site, you can reach us at the contact details above.

 

The providers describe what information the social media platform receives and how it is used in their data protection declarations (see link in the table). There you will also find information on contact options as well as on the settings options for advertisements. Further information on social networks and how you can protect your data can also be found at www.youngdata.de.

 

3. use of Facebook Pixel and Facebook Custom Audience (Remarketing)

 

We use the so-called "Facebook pixel" of the company "Meta Platforms Ireland Ltd." (Meta Platforms Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2 Ireland) on our websites. The Facebook pixel enables us to classify visitors to our website into specific target groups in order to display corresponding advertisements ("ads") to you on Facebook. The data collected (e.g. IP addresses, information on the web browser, the location of the website, buttons clicked, pixel IDs if applicable and other characteristics) are not visible to us ourselves, but can only be used in the context of displaying certain advertisements. So-called cookies are also set as part of the use of the Facebook pixel code.

 

If you have a Facebook account and are logged in, your visit to this website will be assigned to your Facebook user account.

 

In some cases, we also use the remarketing function "Custom Audiences" of the company "Facebook". This allows users of the website to be shown interest-based advertisements ("Facebook ads") when visiting Facebook or other websites that also use this procedure. In this way, we pursue the interest of showing you advertisements that correspond to your interests in order to make our website more interesting for you.

 

In order to exchange the respective data, your browser automatically establishes a direct connection with the Facebook server. We have no influence on the scope and further use of the data collected by Facebook through the use of this tool and therefore inform you according to our state of knowledge: Through the integration of Facebook Custom Audiences, Facebook receives the information that you have called up the corresponding web page of our website or clicked on an advertisement from us. If you are registered with a "Facebook" service, "Facebook" can assign the visit to your account. Even if you are not registered with Facebook or have not logged in, it is possible that the provider may obtain and store your IP address and other identifying features.

 

If you have consented to this, we may pass on your telephone number or email address to "Facebook" in order to be able to show you advertisements that correspond to your interests.

 

 

Purposes of data processing

We use these functions in order to provide you with advertising offers that correspond to your interests.

 

Legal basis

We process your data because you have consented to this or we have a legitimate interest in processing the data, Art. 6 para. 1 p. 1 lit. a. and f DS-GVO.

 

Storage duration and control options

We store your data as long as we need it for the respective purpose (display of interest-based advertising) or you have not objected to the storage of your data or revoked your consent.

 

 

5. use of usercentrics

We use Usercentrics on our website, a consent management tool from Usercentrics GmbH, Sendlinger Straße 7, 80331 Munich, Germany. Usercentrics enables us to obtain and manage the consent of our users for the use of cookies and other technologies.

When you visit our website, Usercentrics will process certain personal data, such as your IP address, your browser type, your browsing activities and your consents. The processing of your personal data by Usercentrics is based on your consent pursuant to Art. 6 (1) lit. a DSGVO.

Usercentrics uses appropriate technical and organisational measures to ensure the security of your personal data. Your data will only be retained by Usercentrics for as long as is necessary for the purpose of obtaining your consent.

You have the right to obtain information about your personal data stored by Usercentrics and, if necessary, to have it corrected, deleted or restricted. You can also object to the processing of your data or revoke your consent.

For more information about Usercentrics and how it processes personal data, please see Usercentrics' privacy policy: https://usercentrics.com/datenschutzerklaerung/

 

 

 

6. use of Cleverreach

 

We use Cleverreach, a service provided by CleverReach GmbH & Co KG, Mühlenstr. 43, 26180 Rastede, Germany, to manage and send our email campaigns. When you sign up for our newsletter or fill in other forms on our website, the data you enter is transferred to Cleverreach and stored there. Cleverreach only uses this data to manage and send our emails. Cleverreach is not permitted to share this data with third parties or use it for any other purpose. We have entered into an order processing agreement with Cleverreach to ensure that your data is processed in accordance with the applicable data protection regulations.

 

 

Part C

Our Cookie Policy

 

I. General information on the use of cookies

 

Our website uses so-called cookies. Cookies are small text files that are stored on your terminal device and saved by your browser. They serve to make our offers more user-friendly, effective and secure. We use both so-called temporary cookies, which are automatically deleted when you close your browser ("session cookies"), and persistent (permanent) cookies.

 

You have the choice of whether to allow cookies to be set. You can make changes in your browser settings. In principle, you have the choice of accepting all cookies, being informed when cookies are set or rejecting all cookies. If you choose the latter option, it is possible that you will not be able to make full use of our services.

 

When cookies are used, a distinction must be made between cookies that are absolutely necessary and those for more extensive purposes (measuring access figures, advertising purposes).

 

II. Mandatory cookies when using the website

 

We use session cookies on our websites that are absolutely necessary for the use of our websites. These include cookies that enable us to recognise you while you are visiting the site as part of a single session. These session cookies contribute to the secure use of our offer by enabling the secure processing of the order or payment process.

 

III. Use of cookies with your consent

 

Below you will find an overview of the cookies that are used by us with your consent given at the beginning of the use of the website. You will also find an opt-out option with each explanation of the use. These are cookies for recording the usage behaviour of our website and cookies that are used for advertising purposes.

 

1. use of cookies to record user behaviour (tracking)

 

The use of tracking cookies enables us to recognise users when they access our website again and thus to assign usage processes to an internally assigned identification number (pseudonym). In this way, we can record repeated accesses to our website and analyse them coherently.

 

Specifically, the following tracking cookies are used:

 

2. tracking by Google Analytics / Google Tag Manager

 

We create pseudonymous usage profiles with the help of Google Analytics in order to design our websites according to your needs. Google Analytics uses targeting cookies that are stored on your terminal device and can be read by us. In this way, we are able to recognise and count returning visitors as such and to find out how often our web pages have been accessed by different users. The data processing is based on Art. 6 para. 1 lit. a DS-GVO (consent). The information generated by the cookie about your use of our website is usually transferred to a Google server in the USA and stored there. However, as we have activated IP anonymisation on our website, your IP address will be shortened by Google beforehand within member states of the European Union. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and only shortened there (for more information on the purpose and scope of data collection, see e.g. policies.google.com/privacy. Google Ireland Ltd, Gordon House, Barrow Street, Dublin 4, Ireland has undertaken to process personal data in compliance with the legal provisions of the GDPR. Google will use all information strictly for the purpose of evaluating the use of our websites for us and compiling reports on website activity.

 

Google sets the following cookies when you visit our website and consent to the use of the Google Analytics cookie:

 

Name - purpose - phasing out:

 

_ga

This helps us to count how many people visit our internet presentation when you have already visited it.

[14 months]

 

_gid

This helps us to count how many people visit our internet presentation when you have already visited it.

[24 hrs.]

 

_gat

This helps us manage the frequency with which requests were made to view a page.

[1 minute]

 

You can revoke your consent at any time. Please use one of the following options to do so:

 

  • You inform us that you wish to withdraw your consent.
  • You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website.
  • You can also prevent the collection of data generated by the cookie and related to your use of our websites (including your IP address) to Google and the processing of this data by Google by downloading and installing the browser plugin available at the following link (tools.google.com/dlpage/gaoptout.

Recaptcha 3

 

"We use Google reCaptcha on our website, a service provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, to ensure the security of our website and to protect us from spam and abuse.

 

When you visit one of our websites that contains reCaptcha, your browser will establish a connection to Google's servers. In the process, certain information, such as your IP address, the date and time of your visit, the browser language you use and other information will be transmitted to Google.

 

Google processes this data in accordance with its privacy policy. For more information about how Google reCaptcha processes personal data, please see Google's privacy policy: policies.google.com/privacy.

The processing of your personal data by Google is based on our legitimate interests pursuant to Art. 6 (1) lit. f DSGVO to ensure the security of our website and to protect us from spam and abuse.

 

Part D

Privacy policy for business partners and interested parties

 

In this document, we explain which of your personal data we process when you contact us or when we have a business relationship with your company. With this information - valid since 25 May 2018 - we would like to comply with the obligations of the EU General Data Protection Regulation and inform you transparently about our data processing.

 

This data protection notice applies to all companies listed below. The responsible person according to Art. 4 No. 7 DSGVO is named in the imprint.

 

KYOCERA Europe GmbH

Address: Fritz-Müller-Str. 27, 73730 Esslingen, Germany

KYOCERA Fineceramics Italy S.r.l.

Address: Viale delle Industrie 20/5, 20020 Arese (MI), Italy

KYOCERA Fineceramics S.A.S.

Address: Parc Icade Orly - Rungis, 21 rue de Villeneuve, 94150 Rungis, France

KYOCERA Fineceramics Ltd.

Address: Prospect House, Archipelago, Lyon Way, Frimley, Surrey GU16, 7ER, England

KYOCERA Automotive and Industrial Solutions GmbH

Address: Waldstrasse 41, 63128 Dietzenbach, Germany

KYOCERA Fineceramics Europe GmbH

Address: Steinzeugstraße 92, 68229 Mannheim, Germany

 

If you have any questions about the processing of your personal data by us or about data protection in general, please contact our data protection officer at the above address or by e-mail at privacy@kyocera.de (or for KYOCERA Automotive and Industrial Solutions GmbH - privacy.kas@kyocera.de and for KYOCERA Fineceramics Europe GmbH datenschutz@kyocera-solutions.de.

 

I. Personal data processed about you

 

Personal data is any information relating to an identified or identifiable natural person. This includes, for example, your name, (business) contact details and relationship with a company and your interaction/activities with us.

 

We process the data that we receive from you in the context of your enquiries or existing contractual relationships. This includes, in addition to your (business) contact data, in particular all information exchanged, such as e-mails, orders, requests for our products, payment data. In the case of business relationships, you must provide the personal data that is required for the preparation or execution of the contracts or which we are legally obliged to process; otherwise we cannot fulfil the contracts.

 

II. scope of data processing and purposes of use

 

1. contract implementation

KYOCERA Europe GmbH Group (hereinafter: KEG Group) processes the data provided in the context of placing an order for the performance of the contract and may use specialised, carefully selected and monitored service providers for this purpose (e.g. financial service providers, hosting of data, service/maintenance). Data processing in the context of contract performance includes the use of data to provide the contractually owed service, including the processing of payments via our payment service providers/banks, provision of services in the context of service contracts or the processing of any warranty claims. In addition, in the context of a financing enquiry, the data required to prepare an offer may be used by KEG Group and, if necessary, passed on to the contractual partners. Further details on the purposes can be found in the respective contract documents. This data processing is carried out on the basis of Art. 6 para. 1 sentence 1 letter b DSGVO.

 

The data collected by KEG Group regarding the purchase of our products or the use of services may also be passed on to the external auditors and/or tax consultants of KEG Group for their consulting and auditing purposes. KEG Group stores the data collected for the performance of the contract in the operational system for as long as warranty claims exist or for other purposes indicated in this declaration. Subsequently, the data subject to the retention obligations according to §§ 146 ff. Tax Code (Abgabenordnung) or § 257 of the German Commercial Code (Handelsgesetzbuch) are archived and deleted after expiry of these retention obligations. All other data will be deleted immediately, unless there are further purposes for the use of the data as indicated in this declaration. The data processing is carried out with regard to warranty claims on the basis of Art. 6 para. 1 p. 1 lit. b DSGVO as well as for the fulfilment of legal obligations according to Art. 6 para. 1 p. 1 lit. c DSGVO.

 

2. address and creditworthiness check

In order to check your address and creditworthiness, KEG Group calls up the address data stored in the databases of your company from credit agencies and credit insurers as well as creditworthiness data, including those determined on the basis of mathematical-statistical procedures (scoring). This is done if KEG Group enters into an economic risk with the conclusion of the contract and wants to protect itself by means of the creditworthiness query. With the help of this information, KEG Group can grant a goods delivery or service credit.

 

Various credit agencies and credit insurers provide KEG Group with addresses and creditworthiness data. We will be happy to inform you on request which credit agencies and credit insurers we use for your company. To do so, please contact us using the contact details above.

 

The information from the credit agencies and credit insurers and the internal information on payment behaviour are evaluated by the KEG Group and thus an own rating is created as a basis for the allocation of a credit limit. The credit rating data is deleted 5 years after the last delivery of goods. For these purposes, credit information may also be forwarded to KYOCERA Corporation, 6 Takeda, Tobadono-cho, Fushimi-ku, Kyoto 612-8501, Japan, as part of the contract initiation process. Japan provides an adequate level of protection, as confirmed by decision of the EU Commission. The data processing referred to here is carried out on the basis of Art. 6 para. 1 sentence 1 letter f DSGVO in order to provide you with a goods delivery or service credit.

 

3. promotional use of data by KEG Group

KEG Group as well as commissioned, carefully selected and monitored service providers (printers, lettershops, etc.) use the name, address of you as a contact person in ongoing business relationships and interested parties, as well as the data accruing within the scope of the business relationship (contact data, products purchased, services ordered, etc.) for advertising purposes. The KEG Group provides further information on products and services from the KEG Group and carries out analyses for marketing purposes (so-called advertising scoring). In addition, data may be used for data analysis for advertising purposes, which KEG Group receives from you on the basis of your consent. Through this promotional approach, we want to continue to inform you about current developments in our products and services, ensure that we can provide you with the services you need and thus build a long-lasting business relationship.

 

The KEG Group uses your telephone number for advertising purposes if consent has been given or the conditions for presumed consent - for example within the framework of an existing business relationship or after prior contact - have been met. In addition, the KEG Group uses the e-mail address collected from the contact persons in the course of concluding a contract to advertise similar offers. Of course, you have the right to object to these advertising approaches, which you can most easily assert by contacting us using the above-mentioned contact details. We refer to the right to object to advertising separately in each case.

 

For the achievement of the objectives associated with the promotional use, the data will be processed during the term of our products and your capacity as a customer. Exceptions apply if longer use is permitted by consent and/or data is subject to statutory retention obligations. In the latter case, the data will be deleted after the retention period has expired. Exercising your right to object, which we inform you about under IV, may result in a shorter processing period.

 

The legal basis for the advertising use is Art. 6 para. 1 sentence 1 letter f DSGVO or, if you have given your consent, Art. 6 para. 1 sentence 1 letter a DSGVO. We inform you about your rights regarding the use of advertising, in particular the right to object to advertising, below.

 

4. data processing for press work

If you are a journalist and contact us (e.g. by phone or in writing), we will store your data to handle the communication and to keep track of the process. We may send you emails or mail with information about KYOCERA companies, products and services if you are on our press mailing list. We may also share the information with monitored and controlled agencies with whom we work. You can object to receiving press information or revoke your wish at any time - simply inform us of this wish using the contact details provided above or in the emails. The described data processing for the purposes of press relations is based on your consent according to Art. 6 para. 1 sentence 1 letter a DSGVO or, in particular in the case of advertising by post, according to Art. 6 para. 1 sentence 1 letter f DSGVO.

 

5. processing of personal data due to legal obligations

KEG Group - like every company in Europe - is subject to various legal obligations to carry out checks on the data of our customers and business partners. We process your personal data in these cases only to the extent necessary for these legal requirements. In order to fulfil the legal obligations, it may be necessary to process your data in part automatically with the aim of evaluating personal aspects (profiling). Automated case-by-case decisions are made - unless you are expressly informed of this. The legal basis is Art. 6 para. 1 sentence 1 lit. c DSGVO in conjunction with the relevant statutory provisions.

These legal requirements refer in particular to:

 

  • Fraud and money laundering prevention
  • Control and reporting obligations under tax law
  • Assessment and management of risks in the Group
  • Sanctions lists

 

III. Disclosure of data within the KEG Group and to distributors

 

KEG Group may share your master data (company name, contact person, address and contact details such as telephone number and email address) with other KEG Group companies as well as KYOCERA Corporation (address: 6 Takeda, Tobadono-cho, Fushimi-ku, Kyoto 612-8501, Japan, tel. +81 75 604 3500; fax +81 75 604 3501) (hereinafter: KC) and KYOCERA International Inc. (address: 8611 Balboa Avenue, San Diego, Ca. 92123 Tel. +1 858-576-2626) (hereinafter: KII) to ensure that all KEG Group, KC or KII companies involved in a transaction with you (e.g. processing a contract) have uniform master data about you. This serves to simplify our processes and may exempt you from having to provide the master data again when contacting another group company. This data processing is carried out on the legal basis of Art. 6 para. 1 sentence 1 letter b or f DSGVO. Your rights are safeguarded by regulations that ensure a high standard of data protection.

 

In addition to master data, order data may also be transferred to other KEG Group companies, KC or KII if required by your order. The various products are manufactured by different KYOCERA companies (mostly KC), so that a transfer of delivery data may take place to simplify order processing and delivery. In this case, you will be informed of the transfer as part of the conclusion of the contract. The legal basis is Art. 6 para. 1 sentence 1 letter b DSGVO.

 

The data you provide may also be passed on during the contract initiation process: In some cases, the products/services you have requested may not be distributed by our company, but by other companies within the KEG Group or by external (independent of Kyocera) companies (in particular distributors). In such cases, we may forward your request directly to the relevant company, with the purpose that the company can contact you directly with its expertise and assist you in your request in the best possible way. It is possible that the relevant companies are based outside the EU, in particular they may be based in Japan. It is agreed with the companies that have their registered office in Japan that they comply with a comparable level of data protection, in particular within the KEG Group by concluding EU standard contractual clauses. Further information can be obtained directly from the companies to which we have forwarded your data or from us using the contact details above. The legal basis for this procedure is either Art. 6 para. 1 p. 1 lit. b or (if the forwarding is not part of your request) lit. f DSGVO.

 

The processing operations described above may result in your master data also being processed by KEG Group companies or other cooperating companies outside the European Union (EU) or the European Economic Area (EEA). Japan provides an adequate level of protection, as confirmed by decision of the EU Commission. If an adequate level of data protection has not been determined by the EU Commission, we have taken contractual safeguards, usually we have concluded the EU standard contractual clauses.

 

IV. Your rights

 

The easiest way to exercise your rights is to contact us at the above address. Every data subject has the following rights:

 

  • Right of access (Art. 15 GDPR)
  • Right to rectification of inaccurate data (Art. 16 DSGVO)
  • Right to erasure (Art. 17 DSGVO)
  • Right to restrict the processing of personal data (Art. 18 DSGVO)
  • Right to data portability (Art. 20 DSGVO)
  • Right to lodge a complaint with a data protection supervisory authority (Art. 77 DSGVO).

 

You may object to the processing of personal data for advertising purposes, including the analysis of customer data or the transmission to third parties for advertising purposes, at any time without giving reasons.

 

In addition, every data subject has a general right to object (cf. Art. 21 (1) DSGVO). In this case, the objection to data processing must be substantiated. If data processing is based on consent, your consent can be revoked at any time with effect for the future. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.

 

Part E

Privacy notice for all applicants of KYOCERA Fineceramics Europe GmbH

 

I. About your personal data processed

 

Personal data is any information relating to an identified or identifiable natural person. This includes, for example, your name, your (official and private) contact details, your address, hobbies or information about illnesses and tax status (with religious affiliation). We treat all information you send us as applicant data, in addition to your curriculum vitae, if applicable also your photo, any information on your state of health or other private information. We process your personal data that you provide to us as part of your application. This applies both to your application documents and to the information you provide in person during the application process, e.g. in telephone interviews, personal interviews or during a visit to a trade fair. For a comprehensive assessment of your application, we always need your curriculum vitae as well as references or corresponding certificates. Further information, including a photo, is voluntary.

 

II. scope of data processing and purposes of use

 

We process the data provided as part of your application for the purpose of checking your application and suitability for the advertised position. We may use specialist service providers to assess your application. In the event that these service providers are located outside the European Economic Area, we assure you that appropriate security measures are in place. Suitable applications for a position will be forwarded by the HR department to the relevant specialist department or national company for closer examination. We delete your application data 6 months after completion of the application process, i.e. after the position has been filled. This data processing is based on Art. 6 para. 1 sentence 1 letter b DSGVO. Your application data will only be stored in the applicant pool if you give your consent to this. We will store your application data for a period of 12 months unless you extend the period. In the event of your consent, we will check in connection with the application process whether you are eligible for another position within the company that matches your qualifications. This data processing is carried out on the basis of Art. 6 para. 1 p.1 letter a DSGVO.

If you are under 18 years of age, we require the consent of your legal guardian when concluding a contract with you. Your application data will also only be stored for a longer period of time (e.g. for a later study internship) with your consent and the consent of your legal guardians.

 

III. Your rights during the application process

 

As an applicant, you have various rights. To exercise your rights, please contact our data protection officer using the contact details below. Every data subject has the following rights:

 

  • Right of access (Art. 15 GDPR)
  • Right to rectification of inaccurate data (Art. 16 DSGVO)
  • Right to erasure (Art. 17 DSGVO)
  • Right to restrict the processing of personal data (Art. 18 DSGVO)
  • Right to data portability (Art. 20 DSGVO)
  • Right to lodge a complaint with a data protection supervisory authority (Art. 77 DSGVO).

 

In addition, every data subject has a general right to object (cf. Art. 21 (1) DSGVO). In this case, the objection to data processing must be substantiated. If data processing is based on consent, your consent can be revoked at any time with effect for the future. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation. Please note that if you object to the data processing, we will no longer be able to consider you in the current application process and in the future filling of positions that may be suitable for you.

 

 

Part F

Use of our webshop

 

I. Description of the data processing

 

If you would like to order in our webshop, it is necessary for the conclusion of the contract that you provide your personal data, which we need for the processing of your order. This data is stored in a customer account. You can always delete all the data you have provided, including your user account, in the customer area. Mandatory information required for the processing of contracts is marked separately, other information is voluntary.

 

II. legal basis of the processing

 

The legal basis for data processing for the purpose of contract management is Art. 6 para. 1 sentence 1 lit. b DS-GVO, or if the use of data is for advertising purposes Art. 6 para. 1 lit. f DSGVO.

 

III. purpose of the data processing

 

We process the data you provide to process your order. For this purpose, we may pass on your payment data to our house bank or credit agencies to check your creditworthiness. We may also process the data you provide to inform you about other interesting products from our portfolio or to send you e-mails with technical information.

 

IV. Duration of storage

 

We are obliged by commercial and tax law to store your address, payment and order data for a period of ten years. However, we restrict processing after two years, i.e. your data is only used to comply with legal obligations.

 

V. Encryption during the order process

 

To prevent unauthorised access by third parties to your personal data, in particular financial data, the ordering process is encrypted using SSL technology.

 

 

Part G

Participation in raffles / prize draws

 

I. Responsible

 

If you take part in a competition or prize draw organised by us, we would like to inform you below about the handling of your data and your rights. KYOCERA Fineceramics Europe GmbH, Steinzeugstr. 92, 68229 Mannheim, Germany, Tel.: +49 (0)621 - 40547-300, info@kyocera-solutions.de, Managing Director: Armin Kayser is responsible for data processing.

 

II. Description, purpose, duration and place of data processing

 

We process and store the data that you transmit to us as part of your participation. The processing and storage serves the implementation of the competition. The legal basis for further data processing is § 6 No. b) DSGVO. We store your data for this purpose until you request the deletion of the data. After the end of the competition period, we will continue to store your data for as long as is necessary to determine the winners. We will then delete this data

 

Data processing takes place exclusively in data centres in the Federal Republic of Germany.

 

III. Your rights

 

Your rights correspond to the rights mentioned in Part A II. Under Part A I you will find the details of how to contact our data protection officer.

 

 

 

Last revision: April 2023